Club Center Events
San Bernardino Banquet Hall
Event Planner, Administrative Coordinator
Experienced, self-starter with ability to book, manage, and oversee logistical event operation.
Assist with coordination of venue events year-round.
The event coordinator provides outstanding customer service, is to be an enthusiastic team player, and able to foster, establish and maintain relationships with internal and external clientele.
Event Planning and Production
Able to negotiate space contracts and book event space. Where applicable, coordinate vendor relations: food and beverage, audiovisual equipment, and ensure appropriate accents (florals, linens, color schemes, etc.) to meet the quality expectations and budget restrictions.
Propose new ideas to improve the event planning and implementation process.
Serve as liaison with vendors on event-related matters.
Assist with managing on-site production and clean up for events as necessary.
Assist client with maximizing event per budget constraints and provide periodic progress reports to staff directors for each event project.
Keep track of event finances including check requests, invoicing, and reporting.
Coordinate appointments and visits to see our space, and scheduling of events on the calendar.
Prepare and modify event contracts as requested
Excellent communication skills, including writing, proof reading skills, and speaking.
Ability to manage multiple projects and work assignments.
Excellent interpersonal skills both in person and by phone, with high professionalism.
Ability to accomplish projects with little supervision.
Fantastic customer service ethic and high expectations for quality.
Bachelor’s degree preferred; significant work experience can substitute for the degree.
Prefer 3 years experience with office administrative management.
Prefer 1 year experience coordinating special events.
Proficient using the latest versions of Microsoft Word, Excel, PowerPoint, Access, and mail merges; email and web searches.
We offer an online employment application. Please follow the link below to access our application.
Thank You, Club Center Events Team